MARINA MATE


Table/Sending Email Cartoon from Yacht Club Accounting Software - Marina Mate

Exploring System Generated Emails

A number of functions within the MARINA MATE system offer the opportunity to send emails.  The content of the emails are loaded from user defined files.  Depending on the subject matter of the email, pseudo variables may be coded into the text files, which are replaced with relevant information.  Also when generating any report or document for printing, it may also be emailed to a selected recipient.
Associated to the Emails:
  • The layout and text content of emails are user defined
  • Email is sent with system calls to Office Outlook
  • Both simple text and HTML formatted emails may be sent
  • Emails up to 200KB in size are supported
  • Pseudo variables within the text content files are replaced with data, such as dates, amounts or names, relevant to the subject matter.
The following system generated emails may be sent:
  • Contract Management - PDF contract sent for review and approval
  • Contract Management - PDF invoice for moorage
  • Contract Management - thankyou for moorage contract payment
  • Guest Management - thankyou for reservation booking
  • Guest Management - confirm cancelled reservation with refund of moorage deposit
  • Guest Management - PDF invoice for visit
  • Guest Management - reminder of reservation for upcoming visit
  • Guest Management - request to confirm upcoming visit and provide an ETA
  • Guest Management - thankyou for visiting our marina
  • Club Member Moorage Billing - PDF invoice for moorage
  • Marina Moorage Billing - PDF invoice for moorage
  • Event Management - announcing an event to members or clients
  • Event Management - reminder of the event
  • Member/Client Moorage - notice requesting updated insurance documentation
  • Moorage Postings - announcing the posting of available moorage
  • Moorage Postings - inform party awarded moorage
  • Moorage Postings - advising all applicants moorge has been awarded
  • Sublet Management - end of season summary of sublet days and credit totals
  • Lounge Assessment - summary totals for period and annual allotments
  • Yacht Club Work Party - reminder for volunteering to club work party
  • Web Portal - advising users of their new user code and password
  • Web Portal - authorization code to reset forgotten password
The Benefits to be Achieved for Staff:
  • Send attractive emails as formatted HTML files
  • Easily email new or historic invoices to customers or club members
  • Inform customers or club members of moorage postings and special events
  • Easily advise customers or club members needing to update vessel insurance information
The Benefits to be Achieved for Yacht Clubs:
  • Emails are personalized with members' names and boat names
  • Members can see to approve, or refer to, their moorage contracts
  • Members are advised of moorage postings and special events
  • Members are emailed detailed invoices for their charges
  • Members can be updated of their Lounge Assessment balances
The Benefits to be Achieved for Marinas:
  • Emails are personalized with customer names and boat names
  • Clients can see to approve, or refer to, their moorage contracts
  • Clients are advised of moorage postings
  • Clients are emailed detailed invoices for their charges
The Benefits to be Achieved for Guest Marinas:
  • Emails are personalized with guests' names and boat names
  • Guests receive confirmation emails for bookings
  • Guests receive welcoming and thankyou emails
  • Guests are emailed detailed invoices for their charges
   Sample Screen Shots for Emails: